Vendor Invoice Tables - 2024 Updates

Vendor Invoice Tables - 2024 Updates

Amazon made significant updates to the invoice reporting user experience (UX) in Vendor Central in Q2 2024. This update affects invoice data provided by Reason Automation. The impact of this new UX on invoice data is explored in detail below. Currently, the new UX has been deployed for US- and EU- based vendors, and to select other countries (please contact us for the latest on spoecific marketplaces).

UX In Vendor Central

We refer to the old and new experiences as V1 and V2 respectively. The V2 experience is now shown by default in Vendor Central for US vendors, although a link is offered to “return to the previous experience”.

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For as long as both experiences are available, Reason Automation can continue to provide data in both the V1 and V2 formats. These are named as follows in RA schema: V1 - invoices_summary, invoices_details

V2 - invoices_summaryv2, invoices_detailsv2

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Note that in the data examples below, some non-essential columns are suppressed for clarity. See our help center for full schema listings.

Invoices Summary V2

Key Differences:

  1. Derivative Invoices are no longer provided on separate rows. Instead, a summary of “most recent state” is provided.
  2. Schema changes - new columns added, one column removed

BEFORE Original invoice shown along with additional child invoices generated by shortage claims, pricing claims and other deduction activities.

invoice_date
payment_due_date
invoice_status
actual_paid_amount
invoice_creation_date
invoice_number
invoice_amount
any_deductions
12/29/2023
3/2/2024
Paid,Price discrepancy dispute closed
1173.09
1/2/2024
12345678
5642.87
TRUE
12/29/2023
3/2/2024
Paid
193.32
2/29/2024
12345678SCR
4469.78
TRUE
12/29/2023
3/2/2024
Paid
492.84
3/29/2024
12345678SCRSCR
4276.46
TRUE
12/29/2023
3/2/2024
Submitted
0
4/13/2024
12345678SCRSCRSCR
3783.62
FALSE

AFTER The new V2 invoice schema shows only one row of data for this invoice:

invoice_date
payment_due_date
invoice_status
actual_paid_amount
invoice_creation_date
invoice_number
invoice_amount
12/29/2023
3/2/2024
PAID, PRICE_DISCREPANCY
1822.06
1/2/2024
12345678
5642.87

The ‘any_deductions’ column is deprecated, and the following supplemental information is added:

list_of_pos
in_progress
total_matched_to_date
queued_for_payment
quantity_variance
price_variance
quantity_pay_discount
child_invoice_identifiers
invoice_source
PO654321
0
0
0
3783.62
-37.15
37.19
12345678SCRSCRSCR, 12345678SCR, 12345678SCRSCR
EDI
  • list_of_pos - the order numbers for POs that are related to this invoice
  • in_progress - present in the downloaded invoice report, although does not seem to be populated for for vendors we have checked so far
  • total_matched_to_date - reflects the amount shown as ‘Queued for payment’ under ‘Paid’ in the Status/Next Steps column in the invoices V2 UI
  • queued_for_payment - same as total_matched_to_date for vendors we have checked so far. Reflects the amount shown as ‘Queued for payment’ under ‘Paid’ in the Status/Next Steps column in the invoices V2 UI
  • quantity_variance - the currency amount of any quantity variance/shortage
  • price_variance - the currency amount of any measured price variance (total variance, not per unit)
  • quick_pay_discount - discount taken for quick-pay, if part of payment terms agreement
  • child invoice identifiers - shows the child invoices related to the main invoice, issued as a result of shortage, price claim or other deductions (tip - search for these invoices in the payments_invoices table to determine status)
  • invoice_source - means by which invoice was sent to Amazon

Invoices Details V2

Key Differences:

  1. Derivative Invoices by ASIN are no longer provided on separate rows. Instead, a summary of “most recent state” of an ASIN-invoice pair is provided.
  2. Schema changes
    1. Columns removed: terms (payment), freight_terms, external_id, asin_received (was used to indicate receipt of a different ASIN than expected)

BEFORE

The original invoice is shown along with additional child invoices generated by shortage claims, pricing claims and other deduction activities, all at the ASIN grain.

invoice_number
invoice_date
po_or_order_number
asin
quantity
amount
shortage_quantity
shortage_amount
quantity_recieved
amount_recieved
12345678
12/29/2023
PO6543
B000000001
12
985.68
12
985.68
0
0
12345678SCR
12/29/2023
PO6543
B000000001
12
985.68
12
985.68
0
0
12345678SCRSCR
12/29/2023
PO6543
B000000001
12
985.68
0
0
0
0
12345678SCRSCRSCR
12/29/2023
PO6543
B000000001
6
492.84
6
492.84
0
0
12345678
12/29/2023
PO6543
B000000002
1
35.99
0
0
0
0
12345678
12/29/2023
PO6543
B000000003
4
117.08
0
0
0
0
12345678
12/29/2023
PO6543
B000000004
2
193.74
0
0
0
0

AFTER

The most recent state for each invoice-ASIN pair is shown.

invoice_number
invoice_date
po_or_order_number
asin
quantity
amount
shortage_quantity
shortage_amount
quantity_received
amount_received
12345678
12/29/2023
PO6543
B000000001
12
492.84
6
492.84
0
492.84
12345678
12/29/2023
PO6543
B000000002
1
35.99
0
0
0
35.99
12345678
12/29/2023
PO6543
B000000003
4
117.08
0
0
0
117.08
12345678
12/29/2023
PO6543
B000000004
2
193.74
0
0
0
193.74